1. During Master Calendaring Process: Submit the Program Request Form (PDF 69.4KB) as stated in the Program Planning Procedures.
2. 30 Days Prior to Event: At the scheduled meeting with the Activities, U.C. Operations, and Security staff, establish the following regarding cash collection:
   1. ticket prices
   2. tickets
   3. cash collector
   4. reconciliation
   5. proceeds
   6. proceeds for charity
3. Day of Event: Designate one organization representative to accompany the Cash Collector at the door and during reconciliation. Designee will accompany Cash Collector from beginning of ticket sales through reconciliation.
4. Immediately following Ticket Sales: Reconciliation with Cash Collector, sponsoring organization's one designee, and representative from the Center for Student Involvement. Cash Collector and designee will exchange receipt for proceeds.
5. After the Event: Payment of all invoices. Forward copy of charity's acknowledgement letter to the Center for Student Involvement when funds have been donated.

Policy Information

1. Ticket Prices: The maximum admission charge for an income-producing event sponsored by student organizations is $8.00 per person. There must be a least a $1.00 differential in the admission charge between Adelphi University students and guests. Special requests for exception to this policy must be made at the 30 Day Meeting.
2. Tickets: The Center for Student Involvement will provide pre-numbered tickets.
3. Ticket Sales: All tickets will be sold at the door on the night of the event. No advance tickets sales by individuals will be permitted.
4. Cash Collector: A Center for Student Involvement employee will have sole responsibility for selling tickets and collecting cash at the door.
5. Reconciliation: At the conclusion of the ticket sales, cash collection plus the remaining unsold tickets (if any) will be reconciled by the Cash Collector with the sponsoring organization's one designee and adviser.
6. Proceeds of Student Government Association Recognized Organizations: Proceeds must be deposited into the S.G.A.'s University account and credited to the appropriate organization by the S.G.A. Bookkeeper. A receipt for the proceeds will be given to the organization's representative. A Student Accounts Office receipt of deposit will be forwarded to the S.G.A. Adviser (or S.G.A. Treasurer) the next business day. Expenditures cannot be made from the cash receipts. All expenses must be paid in accordance with the S.G.A. Standard Financial Operating Procedures for those organizations under the jurisdiction of S.G.A.
7. Proceeds of Panhellenic and Interfraternity Council Recognized Organizations:
   1. Proceeds may be deposited with the Center for Student Involvement for safekeeping. A representative of the student organization may pick up the funds the following business day. A receipt for the proceeds will be given to the organization's representative.
   2. Proceeds may be released by the Cash Collector to the sponsoring organization's representative for deposit into their individual account. A receipt must be signed by the sponsoring organization's one designee to record the transfer of funds.
8. Proceeds for Charity: When a student organization event has been planned to raise funds for a charity, a Fundraiser Form (PDF 46.7KB) must be completed and submitted at the 30 Day Meeting. The Center for Student Involvement must receive a copy of the letter of receipt and/or thanks from the charity confirming the dollar amount of the contribution.

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